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How to Manage Departments in BrioHR: Add, Edit, and Delete Departments

Managing departments efficiently in BrioHR helps keep your organizational structure clear and up to date. This guide will show you how to add, edit, and delete departments in BrioHR, ensuring proper departmental organization

Introduction

Managing departments within your organization is key to maintaining a well-structured HR system. In BrioHR, Admins can easily add, edit, or delete departments to ensure accurate employee organization and reporting.

If you need to learn how to update an employee's department directl from their profile, refer to this article:

How to Update Employee Employment Details

Why Managing Departments Is Important

Organizing employees into the correct departments helps HR Teams:

  • Improve reporting and analytics accuracy.
  • Manage department-specific permissions and responsibilities.
  • Simplify organizational updated during restructuring.

Step-by-Step Guide: Managing Department List in BrioHR

A) Add a New Department

Log in to your BrioHR account.

1. Go to Settings > Departments.

2. Click Add Department.

3. A pop-up window will appear for you to add a new department name

  • (Optional) Set a colour indicator to help visually distinguish the department.
  • (Optional) Assign a Head of Department (HOD) for the new department.

4. Click Save to confirm.

TIP:

Assigning a Head of Department is useful for the approval flows process in the Training Management Module. Learn more in:

How to Assign a Head of Department for the Training Module

B) Edit  a Department Details in BrioHR

Log in to your BrioHR account.

1. On the Departments page, locate the department you wish to update (e.g., Human Resources).

2. Click the pencil (edit) icon next to it.

3. Modify the department name, colour indicator, and Head of Department.

4. Click Save to apply your changes.


NOTE:

Any updates made will automatically reflect in employee profiles associated with that department.

C) Delete a Department in BrioHR

IMPORTANT:

You cannot delete a department if employees are still assigned to it.

The system will display a warning message listing the assigned employee. Unassing those employees before proceeding.


1. On the Departments page, find the relevant department (e.g., Management).

2. Click the bin (delete) icon.

3. A confirmation pop-up will appear.

4. Click Confirm to proceed with deletion.

NOTE:

If the department is not linked to any employee, deletion will proceed without issue.

Common Issues When Managing Departments in BrioHR

  • Unable to Delete Department
    • Ensure no employees are assigned to the department before attempting to delete it.
  • Changes Not Reflecting
    •  If department edits don’t appear in employee profiles, refresh the system or check user permissions.

See Also

Frequently Asked Questions (FAQs)

Q1: What happens if I rename a department?
A: The change will automatically update across all employee profiles linked to that department.

Q2: Can I assign multiple Heads of Department in BrioHR?
A: No, only one Head of Department can be assigned per department.

Q3: Can I restore a deleted department?
A: No, once a department is deleted, it cannot be restored. You will need to create it again manually.

Q4: Can departments be exported or imported in bulk?
A: Currently, department creation is manual, but employee data linked to departments can be managed via bulk upload.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.