Common Payroll Migration Mistakes, an Example, and Sending Your Templates (Malaysia Payroll Guide)

Audience & Scope

Audience: HR and admin teams setting up brioHR for the first time

Module: Payroll Malaysia

Country: Malaysia

Pre-requisites: Implementation kick-off meeting with your Implementation Manager (IM) completed; the Company Payroll Info (MY) and Employee Payroll Data (MY) templates from your IM; Employee List loaded and verified (Profile & Dashboards)

This article is part of the Payroll Malaysia data migration series. It follows the Payroll Malaysia Data Migration Guide (PDF).

Common migration mistakes

What to avoid	What to do instead
Uploading only some employees.	The upload replaces all payroll data, so include every employee and keep a copy of your original file.
Leaving out resigned employees.	Include anyone who resigned earlier this year, in the template and in your payroll reports.
Missing TP3 for new joiners.	Collect TP3 figures for anyone who joined partway through the year before you send your templates.
Wrong EPF or SOCSO category.	Check the category tables under "Statutory contributions" in How Statutory Contributions and Payroll History Are Captured in Your Templates (Malaysia Payroll Guide) against each employee's age and citizenship.
Child relief overstated.	Only enter children the employee will claim, leaving out any claimed by a working spouse. Enter them in the Employee Payroll Data template, not in Family Details.
Names that don't match.	Use the exact payroll center tab name, and the exact pay item name for fixed allowances and deductions. Type dates as YYYY-MM-DD, for example 2026-01-31.
Missing payroll history.	Send a report for every completed month this year, covering all employees.

An example

Company Payroll Info (pay day and calculation)

Field	Example value
Working hours per day	8
Pay day / pay date	Last day of the month
Prorate salary calculation	Fixed number of days: 26
Unpaid leave calculation	All days in current calendar month
Overtime calculation	Fixed number of days: 26
Payment cycles per month	1

Employee payroll data (one employee)

Column	Example value
Employee ID	BR001
First name / Last name	Aisyah / binti Rahman
Exclude from payroll	No
Wage type	Monthly
Basic salary	RM 5,000.00
Are you tax resident? / Category	Yes / Normal
Marital status	Married spouse is not working
Children: under 18 (column 1)	2
New IC number	900101-10-1234
Paid in cash	No
EPF contribution / Category	Yes / Category A
EPF custom rate type	Default (employee 11%, employer 12%/13%)
SOCSO	Category 1: Insured against invalidity and employment injury
HRDF	1% Levy
EIS	Enabled

Send your templates to your IM

When both templates are filled in, send them to your IM together with your payroll history reports. If you're unsure how to fill in any field, your IM is happy to help. For how-to steps and screen walkthroughs, see the Payroll Malaysia Starter Guide.

🔗 Well done!
Getting payroll data right the first time is one of the most valuable things you can do for a smooth go-live. Take your time, and ask us anything along the way.

← Previous: How Statutory Contributions and Payroll History Are Captured in Your Templates (Malaysia Payroll Guide)

Next: How to Verify Your Payroll Centers, Pay Items and Statutory Settings (Malaysia Payroll Guide) →

Back to Payroll Data Migration and Verification: Start Here (Malaysia Payroll Guide)

Ownership

By: Aqilah

Common Payroll Migration Mistakes, an Example, and Sending Your Templates (Malaysia Payroll Guide)

Part of the Payroll Malaysia data migration series for new brioHR clients. This article covers: Common migration mistakes; An example; Send your templates to your IM.

Common migration mistakes

An example

Send your templates to your IM