Create Reimbursement Pay Item for a Payroll Center

Audience & Scope

Audience: HR Admin, Claims and Payroll Managers

Module: Payroll

Country: Malaysia & Singapore

Pre-requisites: HR Modules Permission for the Payroll module

Step-by-Step Instructions

1. Go to HR Lounge > Payroll

2. Choose your Payroll Center (if more than one)

3. Go to Settings > Payroll Items

4. Click + Create custom item

5. Give your reimbursement item a name. This name will appear in reports and payslips when you process this item in payroll.

6. Select Reimbursement as the category. Addition type will be fixed to Not a remuneration once Reimbursement is selected.

7. Click Save

TIP:

View existing Reimbursement items by selecting the 'Reimbursement' category in the filter

Common Issues/FAQ

Q1: Why can't I edit the 'Expense Claims' item?

A1: That item is a default payroll item in the system. Default items cannot be edited or deleted. You can create a new reimbursement item if needed.

Q2: Can I delete a reimbursement item if it has been used in payroll?

A2: No. You will not be able to delete any items once it is used in payroll.

Related Articles

Ownership

By: Aqilah

This article explains how to create a payroll item under the Reimbursement category for a specific payroll center. The reimbursement pay item can be used in payroll processing once created. It can also be selected for payroll connection in the expense claims module.