How to Create a Work Schedule with Flexible Hours

Introduction

The Work Schedule feature in BrioHR allows employers to set up different work schedule patterns or employees, either weekly or for specific period of time. Work schedules can include full days, half days, and rest days, ensuring flexibility for various work arrangements.

By assigning schedules, you can ensure accurate rostering, manage clock-in/out times, and define leave application rules.

In this article, you will learn how to create a new work schedule and configure its General Section, including Full Week and Custom patterns.

If you are setting up offices first, check our guide: How to Add, Edit, and Delete Offices in BrioHR.

Benefits of Using Work Schedules in BrioHR

Define schedules for specific offices or individual employees.
Support for half-day work patterns.
Assign flexible hours or shift-based schedules.
Control employee leave application rules based on rest days.

Step-by-Step Guide: Creating a New Work Schedule

Step 1 - Log In to BrioHR

1. Login to your BrioHR Account > Go to Settings.

2. Navigate to Schedules & Shifts.

3. Under Work Schedules, click +Create Schedule.

Step 2 - General Section of Work Schedule

On the Create New Work Schedule page, you will see two main sections:

General
Work Pattern Variation

Start by completing the General Section:

Schedule Name: Give the schedule a recognizable name.
Work Hours per Day (required): Define the number of working hours per day (e.g., 8 hours)
1. This impacts number of designated hours the employees need to work in a day to be consider as complete working day.
Work on Public Holiday: Tick the checkbox if employees under this schedule are required to work on public holidays.
1. Choosing 'Work on Public Holiday' will consider a public holiday as normal working day. Any shift set on a public holiday won't follow overtime public holiday rate calculations.
2. Employees can apply leave on a public holiday (as the system considers it as normal working day)
Work Arrangement: Choose one of the following:
1. Flexible Hours: Work is calculated based on total daily/weekly hours, not fixed clock-in/out times.
2. Shift: Employees follow defined shift schedules.
Default Pattern: Select either:
1. Full Week
2. Custom

IMPORTANT:

Once a schedule is created, you cannot change from Flexible Hours to Shift (or vice versa).

To modify, you must create a new work schedule.

Step 3 - Default Work Schedule Patterns

3.1 Full Week Pattern

Based on a 7-day weekly cycle.
Options for each day:
- Full Day = 8 hours
- Half Day = 4 hours
- Rest Day = Non-working day/weekend

RULES:

If a day is marked as Rest Day, employees cannot apply for leave.
If a day is set as Half Day, employees cannot apply for full-day leave

3.2 Custom Week Pattern

Custom work pattern follows recurring cycles (e.g., work 4 days, rest 1 day, repeat)

Set for Work For: Define how many days employees will work before rest days.
Set a Reference Date: The schedule starts from this date and repeats onward.
1. Example: If you choose 26 September 2025, the pattern starts on this date, including weekends and public holidays.

IMPORTANT:

Custom work patterns do not follow the standard 7-day week format. They follow calendar days instead.

Frequently Asked Questions (FAQs)

Q1: Can I edit a work schedule arrangement after creating it?

A: No, you cannot change the work arrangement (Flexible Hours vs. Shift). To do so, you must create a new work schedule.

Q2: Can employees have different schedules within the same office?

A: Yes, you can assign specific schedules to individual employees if needed. Refer to this article for how to assign custom work schedule by employees.

Q3: What happens if I select option "Work on Public Holiday"?

A: If the "Work on Public Holiday" option is enabled, the system counts it as a working day.

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.