Learn how managers can approve direct report overtime in BrioHR with this step-by-step guide. Review, modify, and approve overtime efficiently from the Team page.
When a direct report's working hours exceed the designated daily or shift hours, the system calculates the excess period from the final clock-out time and displays it in their Timesheet as "Overtime."
The system automatically determines whether the overtime falls under:
✔ Normal day overtime
✔ Rest day overtime
✔ Public holiday overtime
Managers will receive an email notification to review and approve the direct report’s overtime hours.
Where can Managers Approve the Overtime Hours?
Managers can access Overtime Approval tasks from:
- Pending Actions panel
- Team Page → Time Attendance → Daily Attendance Page, and Timesheet Page
Overtime Approval Email Notification
When an approval request is sent, managers will receive an email notification containing:
✔ The employee’s name
✔ The overtime duration, and date
✔ A direct link to BrioHR login
Step-by-Step Guide to Approving Direct Report’s Overtime
Login to your BrioHR account.
1. Navigate to the Team page.
2. Click on to Pending Actions, or go to the Time Attendance module.
Method 1: Approving Overtime via Pending Actions Panel
Click on the Pending Actions button.
3. Search for "Overtime" in the search bar. The list of tasks related to overtime hours will appear. Here are functions for each button:
Button Functions:
✔ Review – Modify the overtime duration before approving.
✔ Reject – Decline the request and provide a rejection reason.
✔ See Timesheet – Open the employee’s timesheet to review overtime hours.
Method 2: Approving Overtime via the Daily Attendance Page and the Timesheet Page
2(A) via the Daily Attendance Page
Click on the Time Attendance menu under the Team page.
1. Go to the Daily Attendance tab. By default, you will see today's date.
2. Search for the direct report’s name in the search bar.
3. In the Actions column:
- Click the "✔" (check) icon to approve.
- Click the "✖" (cancel) icon to reject.
4. If approving, you can manually adjust the overtime duration before confirming.
Undo an Overtime Approval/Rejection:
Click the "↺" (undo) icon to reopen the overtime.
2(B) via the Timesheet Page
1. Navigate to the Timesheet tab. By default, you will see the current month.
2. Click on the purple status bar labeled "OT Approval in Progress" to filter employees with pending overtime requests.
3. Click the direct report's name, or click the "Open in New tab" to open the timesheet.
4. Enable the "Show Overtime Only" toggle to filter days with overtime records.
5. In the Actions column, start the approval process for pending overtime hours.
6. Review a summary of the employee’s overtime, including:
-
Approved Overtime (OT)
-
Normal Day OT
-
Rest Day OT
-
Public Holiday (PH) OT
Undo an Overtime Approval/Rejection:
Click the "↺" (undo) icon to reopen the overtime.
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.