Employee Profile Fields: What You Can Edit, What Is Fixed, and the Supported Workarounds

Family Details — what's editable

For an employee's spouse and children, the editable fields are: Name, Mobile Phone, Email, Date of Birth, Nationality, and Documentation Information. A spouse's I/C number, for example, goes under Family Details > edit (pencil) icon > Documentation Information.

Gender for a spouse or child is NOT an available field. Workaround — create a custom field:

1. Go to Settings > Personal Data > Personal Details.
2. Click + Add, enter the field name (e.g. "Spouse Gender").
3. Select Field Type: Select, and add the options.
4. Choose the applicable office(s) and Save.

Confirmation date

There is no default Confirmation Date field. Two supported ways to record it:

• Custom field (recommended): Settings > Personal Data > Personal Details > + Add — create "Confirmation Date" with the Date type (see How to Add Custom Fields to Personal Details in BrioHR for Employee Profiles).
• Alternatively, add it in the Notes/Description of the relevant Job History record — without editing the existing job details.

Exporting family details

The Report Builder has no fields or filters for spouse/dependent information. To export it: HR Lounge > Employee Management > Bulk Import/Export > select Family Details > download the Excel file — it contains the recorded family information for employees.