How to Access & Manage EA Forms in Payroll Malaysia

As an HR Admin or Payroll Processor, you have direct access to retrieve the EA form from the BrioHR system.

There are two methods available for obtaining the EA form: downloading it in bulk or emailing it to all active employees. Additionally, you can choose between Bahasa Malaysia and English as the language for the EA form.

This article is divided into three parts:

Part 1: Where Do I Access the EA Form?

Part 2: How Do I Release the EA Form for Employees to View in Their "Payroll Documents" on Their Home Page?

Part 3 (A) & 3 (B): How Do I Download or Send the EA Form to Employees via Email?

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Part 1: Where Do I Access The EA Form?

Log in to your BrioHR account.

• Navigate to HR Lounge > Select Payroll.

• Under Quick Actions, click on Payroll Documents.

• For the Document type, choose EA Form.
  • You'll see the availability of the EA Form for each year.
  • The Release EA Form button will be available after completing the entire payroll year (starting from January 1st).
  • The Send to Email button allows you to send the EA Form in bulk to all active employees or specific individuals.
  • The Download EA Form button allows you to download the EA Form in bulk for all active employees or specific individuals.

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Part 2: Release The EA Form For The Previous Year's Assessment

Once the payroll year assessment is complete, you can start releasing the EA form to all employees. It is mandatory to complete this release procedure before sending the EA form via email to employees.

• On the EA Form document page, click on Release EA Form.

• A confirmation window will pop up. Click on Proceed.

• The released EA Form will now be available for all active employees to download from their "Payroll Documents" in their Home page.
  • You can also send the form directly to employees' emails.
  • The status will change from "Not Released Yet" to "Released."

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Part 3 (A): Download A Zipped EA Forms Folder

If you want to download a zipped EA Forms folder, you can choose to download it in bulk or for specific individuals within the current payroll center.

The zipped folder will be sent to your email for download.

• On the EA Form document page, click on Download EA Form.

• A pop-up will appear:
  • Choose the language version: Bahasa Malaysia or English.
  • Select the EA Form date.
  • Select the recipients (employees): You can choose an individual or multiple employees.

• Once done, click on Download Form to start the download process.

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Part 3 (B): Send EA Forms Via Email To Employees

If you wish to send the EA Forms via email, you can select individual employees or all employees. The EA Forms will be sent immediately to the active employees' inboxes. Ensure that you have released the form by clicking on "Release EA Form" (refer to Part 2) before sending.

• On the EA Form document page, click on Send to Email.

• A pop-up will appear:
  • Choose the language version: Bahasa Malaysia or English.
  • Select the EA Form date.
  • Select the recipients (active employees): You can choose an individual or multiple employees.

• Once done, click on Send Form to start sending the EA Form to the chosen recipients.

• The status will change to "Sent" once you have sent the EA Form to all employees.

 

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.