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Payroll

Payroll Management

How to Add Employees After Payroll Cycle is Closed

Learn how to add new employees to a closed payroll cycle in BrioHR. Follow this guide to ensure timely salary processing for late hires

Sometimes, a new employee joins the company after the monthly payroll has been processed, yet their salary still needs to be paid within that same payroll month.

With BrioHR, users have the flexibility to create additional payroll cycles as needed.

In this article, you will learn how to:

Set up a new payroll cycle for the new hire
Allocate salary percentage for the new hire
Preparing for future payroll cycles (to ensure the new hire is included in the main/default cycle in future months)

IMPORTANT

Reopening a closed payroll cycle and adding a new hire to it can carry certain risks. For example, original payroll amounts may automatically change if any modifications are made to the employee's payroll profile or the payroll center settings after the payroll has been closed.

Hence, we recommend creating a new payroll cycle instead of reopening and modifying a closed payroll cycle.

NOTE
You can process a new payroll cycle if the status of the payroll month is "Ongoing". If the status is "Completed", you need to reopen the payroll cycle first to change the payroll month status to "Ongoing".

For assistance, please contact BrioHR Live Chat, or email to support@briohr.com.

Steps to Add a New Employee Once a Payroll Cycle has Closed:

1. Click on HR Lounge

2. Navigate to Payroll. You'll be directed to the Payroll dashboard page.

3. Click on Settings

Setting Up a New Payroll Cycle for the New Hire

4. Click on Payroll Cycle

5. Click on New Cycle

6. In the General tab, enter the Cycle Name, Pay Day, Start Date, and End Date.

7. Next, click on the Employees tab, and check the box next to the new hire’s name.

8. Click Save once the new hire’s box is checked.

Allocating Salary Percentage for the New Hire

9. On the same Payroll Cycle setting page, go to Set Allocation For Employee Salary & Remuneration.

10. Click on Set Salary Percentage Allocation.

11. In the Default cycle column, set the percentage as 0%

12. At the New Hire cycle column (the new cycle created), set the percentage as 100%

13. Click the Save & Close button.

Click the "ongoing" payroll month.

You can now process the salary for the new hire by following the same steps as for the main payroll run. The new hire cycle will be visible once you click the Run Payroll button.

Preparing for Future Payroll Cycles

After closing the New Hire cycle and preparing to process the next month’s payroll, it’s crucial to follow these steps to ensure the previous month’s new hire is included in the main payroll run:

IMPORTANT STEP BEFORE PROCESSING PAYROLL FOR FUTURE MONTHS

1. In HR Lounge, search for the new hire included in the New Hire cycle from the previous month

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2. Navigate to employee’s Payroll profile

3. Click the pencil icon under Payroll section to edit the salary allocation percentage

Before editing, you can see the allocation is set as follows :

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4. Update the percentage to 100% in the Default (or main) cycle, and uncheck the New Hire cycle box

5. Click Save once the update is complete.

The employee will now be included in your main (default) payroll run.

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.