Schedules & Shifts Settings
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      How to Create Work Schedules with Work Pattern Variations (Shifts)

      Learn how to create shifts work schedules using Work Pattern Variations in BrioHR. Step-by-step instructions for setting up Full Week and Custom patterns for various scenarios like Ramadan and festive seasons

      Work Pattern Variation is a configuration inside a work schedule that allows you to define a set of work pattern rule for a specific period. These rules will take precedence over the default work pattern set up in the General section.

      For each work schedule, you can create multiple sets of work pattern variations, which can consist of either 'Full Week' and/or 'Custom' patterns.

      Common use cases for work patten variation in work schedules include:

      • During the Ramadan month, employees work Monday to Thursday (full day) and Friday (half day).
      • During festive seasons (e.g., Chinese New Year), department store employees may need to work on weekends with rest days on weekdays. For example, this work pattern might last from January 1, 2025, to February 15, 2025.

      In the video below, we’ll explore how to create two work pattern variations in a work schedule:

      1. Work Pattern: Full Week – An example for the Chinese New Year
      2. Work Pattern:  Custom – An example for the Ramadan and Eid festive season with two work rules

      How to Set Up Work Pattern Variations

      Login to BrioHR account

      1. Go to Settings.
      2. Navigate to Schedules & Shifts.
      3. In the Work Schedules section, click the pencil icon of the work schedule for which you want to configure a work pattern variation.
      4. On this page, there are two sections: General and Work Pattern Variation.
        1. Click on Work Pattern Variation.
      5. To create a new work pattern variation, click on the +Create Pattern button.
      6. A pop out window will appear. Fill in the following details:
        1. Pattern name
        2. Start date
        3. End date 
        4. Work Pattern Type: Choose either Full Week and Custom

      NOTE:
      If you would like to know how to setup general settings for work schedules, please refer to [this guide].

      Work Pattern: Full Week

      This option allows you to define a recurring work pattern for a full 7-day week.

      • A day that is set as 'Full Day' will be 8 hours.
      • A day that is set as 'Half Day' will be 4 hours.
      • A 'Rest Day' is consider as weekend/day off. 

      NOTE:

      • If a weekday is set as a Half Day, employees cannot apply for full-day leave on that day.
      • Marking a day as a Rest Day prevents employees from applying for leave on that day.

      Work Pattern: Custom

      This option allows you to define specific work and rest days. The pattern will repeat according to the specified start and end dates.

      NOTE:

      If the start date falls mid-week, the work pattern will begin from that date.

      • Specify the number of workdays per week in the Work for field.
      • Define each workday as either 'Full Day' (8 hours), 'Half Day' (4 hours)
      • Specify the number of rest days in the Rest for field.
      • You can create multiple sets of work rules within a custom work pattern.

      Need Assistance?

      If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.