Employees working across multiple payroll centers need separate EA Forms for tax filing. This guide explains how to download EA Forms for employees assigned to more than one payroll entity, ensuring compliance with payroll regulations.
Why Do Employees Have Multiple Payroll Centers?
Employees may be assigned to more than one payroll center due to:
- Dual Employment or Multiple Roles – Employees working across different departments or entities.
- Project-Based or Temporary Assignments – Employees shifting roles based on project needs.
- Different Pay Structures – Employees receiving pay from different payroll systems.
- Business Unit or Subsidiary Payroll Management – Employees working under multiple business entities.
Example:
From January to August, an employee (e.g., Gowri) is under [BrioHR Sdn. Bhd.]. From September to December, the employee is transferred to [Company A].
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Steps to Download EA Form for Employees with Multiple Payroll Centers
1. Access Payroll Module
- Navigate to HR Lounge > Payroll Module.
- A pop-up will appear prompting you to select a payroll center.
- Select [BrioHR Sdn. Bhd.] (or the relevant payroll entity).
2. Locate Employee Details
- In the Payroll Dashboard, search for the employee’s name or staff ID.
- Apply filters such as Department, Office, Join Date Period, or Status to refine the search.
3. Identify Payroll Center Switch
- Under the employee’s name, you will see a message indicating the last month the employee was in the selected payroll center.
- Click [Select an Action] and choose [EA] from the dropdown list.
4. Generate the EA Form
- A pop-up will appear for downloading the EA Form.
- Select the Year, EA Form Date, and Language.
- Click [Generate] to create the document.
5. Switch Payroll Centers & Repeat the Process
- Return to the Payroll Dashboard and switch to the second payroll center.
- Repeat Steps 2, 3, and 4 to generate the EA Form for the remaining months.
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.