The Multicycle Payroll feature offers users flexibility in managing payroll cycles. With this feature, you can easily create and process multiple payroll cycles in a month, providing the freedom to compensate for missed pay periods, cater to specific pay items or employees outside the regular cycle, and even create ad hoc payroll cycles as needed.
This feature is particularly useful for businesses with complex payroll schedules or those needing to adjust their payroll cycles to meet changing business needs.
Our step-by-step guide is the perfect resource to help you get started with Multicycle Payroll. If you prefer a more visual approach, check out the videos below for an in-depth demonstration of all the amazing features!
Part 1: Setting Up the Payroll Cycle(s)
- Click on HR Lounge > Payroll > Settings
- On the Settings page, you will see:
A) General: All information here is mandatory to be filled in.
B) Payroll Cycle: Each month, you can run one or several payroll cycles to pay employees in batches or to pay different payroll items on different dates. Specify the details of the cycles you would like to run monthly. You can always run an ad-hoc cycle during any specific month if you have not defined it here.
NOTE:
When creating new cycles, all information with a red asterisk (*) is mandatory to be filled in.
C) Salary Allocation & Default Items: You can set the salary percentage allocation here or add default payroll items, which will appear on every employee's payslip (even if the amount is 0). You can also view the list of default payroll items and create or edit custom pay items here.
Part 2: Running Payroll
- Click on Payroll Dashboard > Run Payroll > Select payroll cycle > Process accordingly > Complete
[Repeat the steps above to run more than one cycle.]
NOTE:
Once all payroll cycles for the month have been run and completed, you will need to click on Complete Payroll Month. This needs to be done as the statutory text files will be released on the system when the payroll month status changes from Ongoing to Completed.
Part 3: Reopening Payroll
If adjustments need to be made to the payroll, you have the option to reopen the payroll in the system.
NOTE:
This is only applicable if the next month's payroll has not been run yet.
Click into the completed payroll month > Select the cycle to be reopened > Click Re-open
For a more detailed explanation of the Multicycle Payroll, refer to the video below:
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.