NOTE:
Important Considerations Before Starting the Submission Process
- Ensure Accuracy in IR8A Forms and Appendices by February
- Verify that all information in the IR8A form and related appendices is accurate by the end of February to facilitate a smooth submission before the deadline.
- Begin the review process early to allow time for necessary adjustments to both company payroll information and employee data.
- Ensure Correct Completion of the Following Information:
- Company Registration and Bank Account Information: Check Company Payroll Settings, especially email, phone number, Organization ID, and CSN number.
- Employees' Statutory Contribution Information: Verify that all statutory contributions are accurately recorded.
- Complete the Previous Year's Payroll by December, ensure that all pay items for the previous year are added correctly before proceeding with the IRAS submission.
Article Overview
This article is divided into three sections:
Part A: How to Access the IR8A Form in BrioHR?
Part B: How to Perform IRAS Submission in BrioHR?
- Step 1: Select IRAS and Year
- Step 2: IR8A Form
- Step 3: Appendices
- Step 4: IRAS Submission
New Feature: Downloading the IR8A Form as an Excel Report.
Refer to the video for a detailed guide on the IRAS submission process described below.
Part A: How To Access The IR8A Form In BrioHR?
- Navigate to HR Lounge > Payroll, Select the appropriate payroll center.
- Access Payroll Documents: On the Payroll Dashboard, go to Quick Actions and click on the "Payroll Documents" button.
Part B: How To Perform IRAS Submission In BrioHR?
STEP 1: Select IRAS and Year
- Ensure you are in the correct payroll center.
- Select Document Type, Click on "IRAS."
- Verify that the correct Year of Assessment (2024) is selected for the payroll year ending on December 31, 2023.
STEP 2: IR8A Form
1. Select "IR8A (Main)"
2. Click on the "Generate IR8A for all employees" button.
3. Click on the "Employee List" button to confirm that all employees have been correctly included or excluded in the IR8A.
NOTE:
Employees with payslips or those included in the previous year's payroll (January to December 2023) will be automatically included.
HR Admins must MANUALLY exclude employees who are non-Singaporeans or Permanent Residents who resigned during the year and filed for tax clearance (IR21) before submission.
4. If employees are greyed out in the Employee List, it may be due to a new hire or payroll adjustments for December 2023.
Click the "Generate IR8A" button in the IR8A tab to include these employees.
5. Check that all employee information is correctly filled in by selecting each employee from the dropdown list.
NOTE:
If any changes are made, click the "Save" button to capture the updates. Exclamation marks in the IR8A form indicate inconsistencies between the IR8A form and appendices.
6. After saving, choose either "Save IR8A only" or "Yes, save the latest data" to include updates from the appendices (IR8S, Appendix 8A, or Appendix 8B) in the IR8A form.
NOTE:
- Save IR8A only: This option saves the data in the IR8A form only.
- Yes, save latest data: This option captures the updated information from both the IR8A form and the updated appendices, including them in the IR8A form.
STEP 3: Appendices
1. Select Appendix 8A, IR8S, or Appendix 8B tabs and manually fill in the relevant information for applicable employees.
NOTE:
The system does not auto-generate appendix values. Refer to the IRAS official website for descriptions of the different appendices.
2. After ensuring all appendix information is correct, save the updates.
3. Return to IR8A (Main) to check for any warning messages indicating inconsistencies with the appendices.
STEP 4: IRAS Submission
1. Click on "Proceed with IRAS AIS submission" and then "Connect to IRAS."
NOTE:
If you are an authorized Tax Agent for your company, toggle on "Submit as Tax Agent" before connecting to IRAS. Be aware of IRAS API maintenance hours, as submissions cannot be made during these times.
2. Login to Singpass
3. Verify IR8A, Appendix 8A, IR8S, and Appendix 8B to ensure no errors.
NOTE:
Verification is required for each document, not just the IR8A form.
4. If you receive a submission error (in red), correct the issues before proceeding. Warnings (in orange) may be disregarded if not applicable.
- Error Message:
There are issues with the form's data, and the IRAS portal will reject the submission.
- Warning Message:
You may disregard this message if it is not applicable and proceed with the submission.
5. Click on "Submit IRAS documents." Before submitting, carefully review employee details on each document, as AIS submission is a one-time process.
6. After submission, a success message will appear. Save or screenshot this for your records.
IRAS Submission is complete after following the steps above.
New Feature: Downloading IR8A Form as an Excel Report
A new feature has been implemented to download the IR8A data in an Excel report, allowing users to review details from the file for error identification purposes.
This feature proves beneficial in cases where issues arise with the list of employees, as the error details can be easily viewed in the file for necessary corrections.
Example of IR8A Excel Report:
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.