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How to Restrict or Allow Employee Access to Employment Type, End Date & Job Grade

Learn how to enable or disable employee access to Employment Type, Employment End Date, and Job Grade in BrioHR. Step-by-step guide for Admins.

In BrioHR, Admins can control whether employees have permission to view or edit sensitive profile details such as Employment Type, Employment End Date, and Job Grade. This feature ensures sensitive HR information is managed according to your company’s policies.

This article provides a step-by-step guide to restrict or allow employee access to these profile fields using User Group settings.


Steps to Restrict or Allow Access

1.   Login to BrioHR and click into Settings > User Groups.

2.   At the Employee User Group, click on the Edit icon.




3.   Click on Profile Sensitive Data:

A. Employment End Date And Job Grade 

  • Configure employees' access to view or edit the Employment End Date and Job Grade by clicking on the Change icon.
  • Select or unselect the settings you wish to configure.
  • Click Save to complete the action.

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B. Employment Type

  • Configure employees' access to view or edit the Employment Type by clicking on the Change icon.
  • Select or unselect the settings you wish to configure.
  • Click Save to complete the action.

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NOTE:
This configuration is applicable to any User Group. The example above is for the Employee User Group.

 

Example of Profile Access

When permissions are enabled, employees will see their Employment Type, Job Grade, and End Date in their profile as per screenshot below.


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Frequently Asked Questions (FAQs)

1. Can I apply these settings to specific employees instead of groups?
No, permissions are controlled at the User Group level. To customize access, assign employees to different User Groups.

2. What happens if I restrict access to Employment End Date?
Employees will not be able to see or edit their own End Date field in their profile.

3. Can managers still see these details if employee access is restricted?
Yes, managers or HR users with higher access permissions can still view/edit these fields.

4. Is it possible to give view-only access without edit rights?
Yes. BrioHR allows you to configure view-only or edit access separately.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.