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How to Schedule Payslip Release in BrioHR (Payroll Admin Guide)

Learn how to schedule payslip releases in BrioHR. Control when employees can access their payslips, choose immediate or scheduled releases of payslips for employees.

Overview of the Scheduled Payslip Release Feature

BrioHR introduces a new feature that gives Payroll Admins the flexibility to schedule the release of payslips after completing a payroll cycle. This feature ensures that employees only gain access to their payslips at the date set by the Payroll Admin.

With this update, Payroll Admins can:

  • Schedule payslip release dates for each payroll cycle.

  • Choose immediate release once payroll is completed.

  • Choose to email payslips to employees when payslips are available.

  • Maintain better control and flexibility over payroll processing and communication.

 

How to Enable this Function on BrioHR

1.   Login to BrioHR and click into HR Lounge > Payroll

2.   At the Payroll Module, click into Settings > General



3.   Scroll down to Payslips > Auto Release Payslip and click on the toggle to Disable the function. Once complete, click Save to apply the changes. 

NOTE:

This setting is Enabled by default, therefore there is no change to the existing behaviour and the payslips will be automatically available for employees to view once the payroll cycle is completed.

If you wish to manually select the date of when the payslip should be available to employees, be sure to Disable this function. 

 

How Scheduled Payslip Release Works

1.   Complete the Payroll Cycle

Before releasing payslips, ensure that the payroll cycle has been completed. Once the payroll cycle has been completed, click into the See Details button.

For Payroll Months which have more than one payroll cycle (eg, Default Salary cycle + Commission cycle in a singular month), the Combined cycle payslip will only be available to be released once the Payroll Month has been completed on the system 

2.   Choose Release Options

When setting up the payslip release, Payroll Admins can:

  • Release now – Payslips are available to employees right away.

  • Schedule release – Payslips will only be available to employees on the selected date.

3.   Control Employee Access

Choose to Schedule the release of payslips by choosing the date. Employees can only view the payslips based on the date chosen here by Payroll Admin. Until then, payslips remain inaccessible. 

4.   Available Options for Change

There is also the availability to change the schedule of the payslips, in the event that the payslip needs to be sent right away, the schedule date needs to be changed or even if the scheduling needs to be cancelled. 


 

5.   Email Payslips to Employees

Admins can also choose to send the payslip via email to employees, ensuring better communication and accessibility.

 

How will employees be able to view these payslips

Method 1 : Via Web Browser

1.   At the Home page, employees need to click into MyHR > Payroll Documents.

2.   Select the Payslip option and then choose the month accordingly.


Method 2 : Via Mobile App

1.   Login to BrioHR Mobile App and click on Payslips

2.   Select the Payslip Month and view or download the payslip

3.   Click here to view a video recorded guide on accessing payslip via mobile app

 

Benefits of Scheduling Payslip Release

  • Flexibility for Admins – Allows more time to review payroll before releasing payslips.

  • Improved accuracy – Reduces errors by controlling release timing.

  • Better communication – Email notifications can be enabled to alert employees.

  • Employee transparency – Ensures employees receive payslips only when authorized.

 

Frequently Asked Questions (FAQs)

1. Can I release payslips immediately after payroll is processed?
Yes, Payroll Admins can select the immediate release option, making payslips accessible to employees right after payroll completion.

2. Do I need to set a release date for every payroll cycle?
Yes, a release date must be scheduled for each payroll cycle to ensure proper timing and flexibility.

3. Can I change the release date after scheduling it?
Yes, Payroll Admins can adjust the scheduled release date before the payslip is made available.

4. Can employees receive their payslips via email?
Yes, the Admins can choose to send payslips via email and the employees will receive an email notification to notify them.

5. Can employees view payslips before the scheduled release date?
No, employees can only view their payslips once the Payroll Admin releases them.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.