This feature allows you to combine and bulk download bank files, statutory reports, yearly files, payroll reports, and variance reports across multiple payroll centers.
A. Defining Main & Affiliate Payroll Centers
- In HR Lounge, click on Payroll.
- Go to Settings > Payroll Center Information > General Information, and check the Define as Main Payroll Center checkbox.
NOTE:
Any user with access to the main payroll center can bulk download bank files, statutory reports, yearly files, payroll reports, and variance reports by combining the main payroll center with affiliated payroll centers.
- Select the Affiliate Payroll Centers by checking the appropriate boxes from the dropdown list.
NOTE:
The affiliate payroll centers must be in the same country and share the same registration information as the main payroll center.
Example: Information that MUST match between main and affiliate payroll centers includes:
- Country: Malaysia
- Registration Information: Company Registration Number, E Number, C Number, EPF Number, SOCSO Number, Phone Number, Officer Name, Officer Position, Organizations
If the affiliate payroll center's country or registration information differs from the main payroll center, the bulk-downloaded files/reports will only reflect the main payroll center's country and registration information.
- Scroll to the bottom of the page and click Save.
B. Downloading Combined Files
NOTE:
The bulk download of combined files can only be performed from the main payroll center.
- In HR Lounge, click on Payroll.
- From the main payroll center's Dashboard, select the completed payroll month.
- The types of files/reports you can bulk download include:
- Payroll Report
- Variance Report
- Statutory Reporting
- Bank File
- Form E / CP8D
To bulk download files/reports from both the main and affiliate payroll centers: Click on the Text File or Download button, depending on the file/report type you wish to generate.
Example 1: PCB Text File Bulk Download
i. Click on the Text File button.
ii. In the Generate Statutory File pop-up, check the Download Combined File checkbox.
NOTE:
Leave the checkbox unchecked if you want to download the text file for the main payroll center only.
iii. Click Generate to bulk download the PCB Text Files.
NOTE:
Only data from completed payrolls will be included in the text file.
Example 2: Form E / CP8D File Bulk Download
i. On the main payroll center's Dashboard, go to Quick Actions > Form E / CP8D > Download.
ii. In the Download EA / CP8D pop-up, check the Download Combined File checkbox.
NOTE:
Leave the checkbox unchecked if you want to download the text file for the main payroll center only.
iii. Select the employees.
iv. Click the Download button.
NOTE:
Only data from completed payrolls will be included in the text file.
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.