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How to Set Up and Bulk Download Files/Reports for Main & Affiliate Payroll Centers

This feature allows you to combine and bulk download bank, statutory, and yearly files, as well as payroll and variance reports of several payroll centers. This article explains how to define main and affiliate payroll centers and how to download combined files.

Audience & Scope

Audience: HR Admin & Payroll Manager

Module: Payroll

Country: Malaysia and Singapore

Pre-requisites: User group settings - Access to HR Lounge > Payroll > Module Settings

PART 1: DEFINING THE MAIN & AFFILIATE PAYROLL CENTERS

1. At HR Lounge, click on Payroll.

2. At Settings > Payroll center information > GENERAL INFORMATION, tick the "Define as main payroll center" checkbox.

NOTE:

Any user with access to the main payroll center can bulk download bank files, statutory reports, yearly files, payroll reports, and variance reports by combining the main payroll center with affiliated payroll centers.


3.  Select the "Affiliate payroll centers", by ticking the checkbox from the dropdown list.

NOTE:

The affiliate payroll centers must be in the same country and share the same registration information as the main payroll center.

Example: Information that MUST match between main and affiliate payroll centers includes:

  • Country: Malaysia
  • Registration Information: Company Registration Number, E Number, C Number, EPF Number, SOCSO Number, Phone Number, Officer Name, Officer Position, Organizations

IMPORTANT:

If the affiliate payroll center's country or registration information differs from the main payroll center's, the bulk-downloaded files/reports will only reflect the main payroll center's country and registration information.

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4. Scroll down to the bottom of the page, and click "Save".

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PART 2: DOWNLOADING THE COMBINED FILES

NOTE:

The bulk download of combined files can only be performed from the main payroll center.

1. In HR Lounge, click on Payroll.

2. From the MAIN payroll center's Dashboard, select the completed payroll month.
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3. The types of files/reports you can bulk download include:
    • Payroll Report
    • Variance Report
    • Statutory Reporting
    • Bank File
    • Form E / CP8D

4. To bulk download files/reports from both the main and affiliate payroll centers: Click on the Download button or Text File button (for Statutory Reporting), depending on the file/report type you wish to generate.

Example 1: PCB Text File Bulk Download

i. Under Statutory Reporting, click on the Text File button located on the right side of PCB.

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ii. In the Generate Statutory File pop-up, check the Download Combined File checkbox.

iii. Click Generate to bulk download the PCB Text Files.

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NOTE:

Leave the checkbox unchecked if you want to download the text file for the main payroll center only.

NOTE:

Only data from completed payrolls will be included in the text file.

Example 2: Form E / CP8D File Bulk Download

i. On the main payroll center's Dashboard, go to Quick Actions > Form E / CP8D > Download.

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ii. In the Download EA / CP8D pop-up, check the Download Combined File checkbox.

iii. Select the employees.

iv. Click the Download button.

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NOTE:

Leave the checkbox unchecked if you want to download the text file for the main payroll center only.

NOTE:

Only data from completed payrolls will be included in the text file.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.