How to Use the Subsidiaries Feature in BrioHR

Introduction

The Subsidiaries feature in BrioHR enables seamless integration between a company’s main account and its subsidiary accounts. This powerful tool allows users to manage multiple entities efficiently using a single set of login credentials—eliminating the need to remember multiple usernames and passwords.

With this feature, HR teams and Admin users can easily switch between different subsidiary accounts, ensuring faster management, better visibility, and smoother collaboration across all company branches.

Who Can Use the Subsidiaries Feature

The Subsidiaries feature is designed for users who need to oversee or approve tasks across multiple company entities.

• Admin Users: Can manage users in subsidiary accounts and configure access.

• Managers: Can review and process approval requests for direct reports across subsidiaries.

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How to Set Up the Subsidiaries Feature in BrioHR

Follow the steps below to configure the Subsidiaries feature for your organization.

Step 1 - Identify the Main Account:

Determine which account will act as the Main Account from your list of available BrioHR accounts.

Step 2 - Connect the Admin User to Subsidiary Accounts:

Log in to your BrioHR Main/Parent Account.

1. Go to Settings > Users

2. Locate the Admin users who will manage subsidiaries.

3. Click the "..." (more options) icon

4. Select Subsidiaries Access

5. In the Configure Subsidiaries Access pop-up window, a list of available subsidiary accounts will appear

6. Toggle on the accounts you wish to connect

7. Fill in the required details - Departments, Office, and User Group

8. Click Save to complete the setup.

At this point, your Admin account will be successfully connected to the selected subsidiary accounts.

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How to Use the Subsidiaries Feature

Once the setup is complete, you can start using the feature as follows:

Accessing the Subsidiaries Menu

The Admin user will see a new Subsidiaries menu on the Home page

2. You will see a Subsidiaries Overview page

Navigating Subsidiary Accounts

1. On the Subsidiaries Overview page, view all accessible subsidiary accounts and any pending actions

2. Click the arrow icon beside a subsidiary to log in directly to that account

3. You will be redirected to the subsidiary's Home page, where you can manage users and account-specific data.

4. To return to the Main Account, click the Main Branch icon

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Managing Users In Main And Subsidiary Accounts

• Access the Subsidiaries feature through your Main Account.

• Only Admin users can grant access to subsidiary accounts listed under the main account.

• When connecting to a subsidiary, a user profile is automatically created for the Admin or assigned users within that subsidiary.

• Users will appear as employees in subsidiary accounts but can be excluded from:

  • Payroll processing

  • Leave entitlements

  • Performance reviews

• Regardless of exclusions, users will still appear in Employee Reports for reference and reporting.

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Frequently Asked Questions (FAQs)

Q1: What is the purpose of the Subsidiaries feature in BrioHR?
A: It helps organizations manage multiple company entities under one login, allowing Admins and Managers to easily switch between accounts and oversee operations.

Q2: Who can access and configure subsidiary accounts?
A: Only Admin users have the authority to configure and grant access to subsidiary accounts.

Q3: Can I manage payroll separately for each subsidiary?
A: Yes, each subsidiary can maintain its own payroll settings, and Admins can exclude users from payroll processing as needed.

Q4: Will adding a subsidiary affect employee data in the main account?
A: No, data remains isolated per subsidiary account. Only users with granted access can view or manage multiple accounts.

Q5: How can I remove access to a subsidiary account?
A: The Admin can revisit the Subsidiaries Access settings, toggle off the respective account, and save changes.

Q6: How can I enable the Subsidiaries Access in my Main/Parent Account?
A: To open this feature, please contact BrioHR Support through the Live Chat, or send an email to support@briohr.com.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.