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Time Attendance

Time Attendance Management

How to Approve Employee Overtime in BrioHR Time Attendance Module

Learn step-by-step how HR Admins can approve employee overtime in BrioHR’s Time Attendance Module, including daily attendance and monthly timesheet methods.

Introduction

When an employee works beyond their designated daily or shift hours, BrioHR automatically calculates overtime based on their final clock-out time. The extra hours are displayed in the Timesheet as Overtime.

The system automatically determines whether the overtime falls under:
✔ Normal day overtime
✔ Rest day overtime
✔ Public holiday overtime

Managers will receive an email notification to review and approve the direct report’s overtime hours. However, HR Admins can also review and approve overtime on behalf of managers.

Where HR Admins Can Approve Overtime

HR Admins can approve overtime using two methods:

Approve overtime via Daily Attendance: This method is ideal for approving today's attendance or yesterday's attendance.
Approve overtime via Timesheet: This method is useful for approving an employee's overtime for the entire month.

Guide: HR Admins Approve Overtime

Step 1 - Access the Time Attendance Module

Open the Time Attendance Module.

1. Click on "HR Lounge" in the navigation bar.

2. Select Time Attendance.

Method 1: Daily Attendance

Step 2 - Steps to Approve Overtime from Daily Attendance

1. Go to the Daily Attendance tab (default view is today’s date).

2. Select the checkbox Show Overtime Only to filter records with overtime hours.

3. Review the overtime details:

Click the "✔" (check) to approve.
Click the "✖" (cancel) to reject.

If Approving Overtime:

Adjust overtime hours manually if needed [How to Edit or Adjust Attendance Records]
Add a comment.
Click Approve to confirm.

If Rejecting Overtime:

Add a rejection reason in the comment box.
Click Reject to proceed.

Undo an Approval/Rejection:

Click the "↺" (undo) icon to reopen the overtime record.

Method 2: Timesheets

Step 2 - Steps to Approve Overtime from Timesheets

1. Go to the Timesheet tab. Choose either Month View or Week View.

2. If there’s any overtime pending approval, a number will appear next to OT Approval in Progress. Click it to filter the pending requests.
3. Select an employee’s name or click the icon to open their timesheet in a new tab

4. Toggle Show Overtime Only to view only days with overtime.

5. Approve or reject overtime:

Click the "✔" (check) to approve.
Click the "✖" (cancel) to reject.

6. Blue/orange label indicate shifts on public holidays or rest days, which apply different overtime rates.

7. View total overtime per month on the left side of the timesheet.

TIP:
Using the Timesheet method allows you to approve overtime in bulk for a given period, while the Daily Attendance method is best for quick day-to-day approvals.