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How to Perform Manual Daily Attendance Entry for Direct Reports in BrioHR 

Learn how managers can add or edit manual daily attendance entries in BrioHR, including clock-in, clock-out, and break durations. Step-by-step guide for accurate timesheet management.

Introduction

With BrioHR, managers can perform manual attendance entry to edit clock-in (First In), clock-out (Last Out), and break durations. This ensures that employee timesheets remain accurate for payroll and compliance purposes.

What Is Manual Daily Attendance Entry?

Manual daily attendance entry allows managers to add or modify attendance data for their direct reports. You can update:

  • Clock-in (First In)
  • Clock-out (Last Out)
  • Break durations
This action is performed from the Team Page >Time Attendance > Daily Attendance section.


NOTE:

The account Admin must enable the "Team's Time Attendance" permission for Managers in the user group under "Manager Modules Permission." For details, refer to to User Group Permissions in BrioHR.

Why Managers Need Manual Entry Access

Granting managers access to manual daily attendance entry helps to:

  • Ensure accurate work duration records for employees.
  • Prevent payroll errors by maintaining correct attendance timesheets (for overtime, shift premiums, shift deductions and for employee for hourly salary rate).
  • Support compliance with company policies.

Step-by-Step Guide: Manual Attendance Entry in BrioHR

Step 1 - Login

Login to your BrioHR account using a web browser.

Step 2 - Navigate to Time Attendance

1. Go to the Team page > Click Time Attendance.

2. Open the Daily Attendance section.

Step 3 - Edit Attendance

1. Search for the employee's name in the list.

2. Click on the pencil (edit) icon next to the employee's name.

3. An Edit Entry sidebar will appear.

4. You can update the following fields:

  • First In (Clock-in time)
  • Last Out (Clock-out time)
  • Break duration
  • Add your own notes in the text field

Step 5 - Save or Clear Data

1. To edit, click on the desired field and enter the correct hours and minutes.

2. To clear all data, click the Clear button.

3. To finalize changes, click the Save button.

Step 6 - Confirmation

After saving the manual attendance entry, a success message will appear. The employee’s attendance status for the day will update from Not Clocked-In (NCI) to Clocked-In (CI).

 

Learn More

Frequently Asked Questions (FAQs)

Q1: Who can perform manual attendance entry in BrioHR?

A: The managers with the Team's Time Attendance permission enabled by the Admin can perform manual entries. The HR Admin can do manual entry on behalf of managers and employees if required.

Q2: Can I edit both clock-in and clock-out times?

A: Yes, you can edit First In, Last Out and Break Durations.

Q3: Will changes to attendance immediately reflect in timesheets?

A: Yes. Once saved, updates will automatically appear in the employee's timesheet.

Q4: Can I undo or reset attendance entries?

A: You can use the Clear button to reset the fields before saving. After saving, changes can be re-edited if necessary.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.