Step-by-step guide for managers on sending approved timesheets to payroll in BrioHR, including month view, week view, status tracking, and common issues.
Introduction
Each month, employees’ overtime hours are converted into overtime payment, typically included in their monthly salary.
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For hourly-paid employees, the system carries their total hours worked to payroll and automatically calculates the payment based on the hourly rate.
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For salaried employees, approved overtime hours are added to their salary calculation as per company policy.
Managers or HR must ensure that approved timesheets are sent to payroll so the BrioHR payroll system can capture the overtime hours and convert them into payment.
This is usually done at the end of the month before payroll processing starts.
IMPORTANT:
Once the overtime and total working hours from the Time Attendance Timesheet are sent to payroll, they cannot be modified.
Guide: Sending Direct Report's Approved Timesheet to Payroll
Step 1 - Access the Team Time Attendance > Timesheet Section
1. Go to Team on the navigation bar.
2. Click Time Attendance.
3. Click Timesheets.
Related article: [How to Approve Direct Report's Timesheets in BrioHR]
Step 2 - Sending Approved Timesheet to Payroll
2.1: Send for the Entire Month
1. Click Month View.
2. Click the Approved status to filter the approved timesheets.
3. Select one or more employees.
4. Click Send to Payroll.
5. A confirmation pop-up appears to confirm sending the entire month's timesheet to payroll.
6. Click Send to Payroll to confirm.
7. The status changes to Sent to Payroll.
2.2: Send for Specific Week Only
1. Click Week View,
2. Click the Approved status to filter the approved timesheets.
3. Select one or more employees.
4. Click Send to Payroll.
5. A confirmation pop-up message appears to confirm sending the specific period (e.g., 14 Jul 2025 - 20 Jul 2025) to payroll.
6. Click Send to Payroll to confirm.
7. The status changes to Sent to Payroll.
NOTE:
You are sending the approved timesheet for specific period only and not for the rest of the weeks. If you want to send for entire month, please refer to section '2.1: Send for the Entire Month'
Step 3 - What Happens After Sending to Payroll?
The timesheet sent to payroll will be processed during the payroll cycle in the Payroll module for payment calculation.
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Once the payroll cycle is closed, the timesheet status in the Time Attendance module changes from Sent to Payroll to Paid.
Default Timesheet Status Sequence
(after publishing the employee's rostering, either for the entire month or a specific week)
Open → Approved → Sent to Payroll → Paid
Frequently Asked Questions (FAQs)
Q1: Why does my direct report’s timesheet remain “Open” even after I’ve approved and sent it to payroll?
A: This usually happens when the direct report’s rostering has not been published. Publishing the roster is a crucial step to ensure the timesheet status updates correctly.
Learn more:
- How to Manager Manage Rostering for Team Members
- How to Approve Direct Report's Timesheets in BrioHR (Manager's Guide)
Need Assistance?
If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.