Understanding the Mileage Expense Type

What is the Mileage Expense Type?

The Mileage expense type is used for claims based on distance traveled. Employees need to enter the distance traveled in kilometers (KM). This claim type is available on both web browsers and mobile apps.

How to Create a Claim Type Using the Mileage Expense Type

Navigate to HR Lounge > Expense Claims.
Select Claim Types.
Click the + Create claim type button to create a new claim type.
In the Basic Configuration form, select Mileage under the Expense Type dropdown.
Enter the Rate per KM for each office location.
- Checkbox ticked: Employees are required to enter the KM in the Distance field. The system will automatically calculate the total amount based on the Rate per KM and populate the Total Amount field. Employees will not be able to edit the amount in the Total Amount field. If it is mandatory for employees to input the distance in KM, tick the checkbox labeled Distance required.
- Checkbox not ticked: The Distance field is optional, and employees can manually enter any amount in the Total Amount field.
Complete any remaining details in the form and click Save when finished.