What Is Policy Availability in the Leave Module?

Policy availability in the Leave Module allows organizations to define which employees are eligible for specific leave policies. These policies can be made available to all employees or restricted to certain groups based on criteria.

Understanding Policy Availability in the Leave Module

Policy availability determines which employees can access specific leave policies configured in the system. This functionality ensures that leave entitlements align with company guidelines and compliance requirements.

Types of Policy Availability

1. Available to All Employees

   • Leave policies are accessible to every employee in the organization.
   • Example: Annual Leave applicable to all employees regardless of their location, role, or employment type.

2. Restricted to Specific Groups of Employees

   • You can restrict access to leave policies based on the following criteria:
     • Office Location: Limit policies to employees in specific offices.
     • Department: Restrict policies to employees in designated departments.
     • Gender: Apply policies to male or female employees exclusively.
     • Job Grades: Restrict policies to specific job levels.
     • Employment Type: Limit policies to full-time, part-time, or contract employees.

Examples of Policy Restrictions

Here are a few examples to demonstrate how policy availability can be configured:

• Office Restriction by Country

  • Scenario: A company has offices in Singapore and Malaysia. Employees in Singapore are entitled to 14 annual leave days, while employees in Malaysia get 12.
  • Solution:
    • Create two leave policies:
      • "Annual Leave (Singapore)" restricted to employees in the Singapore office.
      • "Annual Leave (Malaysia)" restricted to employees in the Malaysia office.

• Gender Restriction for Maternity Leave

  • Scenario: Maternity leave is applicable only to female employees.
  • Solution: Configure a Maternity Leave policy and restrict it by gender to ensure only female employees can apply.