How to Assign Shifts on Rest Days in BrioHR Time Attendance Rostering

Introduction

HR can help manage employees’ weekly and/or monthly rosters on behalf of their managers. This includes assigning shifts on rest days to ensure overtime is calculated according to the correct rest day rate and allow employees on shift-basis to clock in on their rest days.

Why Assign a Shift on a Rest Day?

Assigning a shift on a rest day:

Allows employees to clock in.

If no shift is assigned on a rest day, the employees are unable to clock in.

Ensures the system applies the correct overtime rate calculation for rest day.

Guide: Adding a Shift on a Rest Day

Step 1 - Accessing the Rostering Page

1. Go to HR Lounge > Time Attendance.

2. Click on Rostering.

Step 2 - Selecting the Employee and Date

1. Filter by the employee's name in the search box.

2. Locate the rest day you want to assign the shift to (e.g., Saturday)

3. Hover over the box and click the plus (+) icon.

Step 3 - Creating or Selecting a Shift

1. Choose one of the following:

a) + Create new shift – Create a new shift if the desired shift period is not available.
b) + Choose from existing shifts – Select from an existing shift list.

Step 4 - Confirming the Assignment

For example, you choose 'Choose From Existing Shift'.

1. A confirmation pop-up will appear. Click Assign Shift Anyway.

2. The shift is now assigned to the rest day.

Identifying Rest Day Shifts in BrioHR

A shift on a rest day will have a blue label at the top-right corner of the shift box. This indicates that different pay rates may apply.

If an employee clocks in and out on a rest day, the system will calculate overtime hours using the correct rest day overtime rate.

How Overtime Rates Are Calculated for Rest Day

Malaysia Payroll: See Basis for Overtime Rate Calculation
Singapore Payroll: See Payroll Singapore: How to Set Up Company Payroll General Settings (You would need to set the multiplier for Rest Day Overtime Hourly Rate)

Frequently Asked Questions (FAQ)

Q1: I have assigned a shift on a rest day, but why doesn't the system calculate overtime rate for that date?

A: If the employee’s schedule is not set as "Full Day" on the rest days (e.g, Weekends) , then by default, no shift will be assigned on that date, and it will appear as Rest Day.

When you assign a shift on a rest day in BrioHR rostering, a blue label (refer sample below) will appear on the shift. This indicates that the shift falls on a rest day and that the overtime calculation will follow the rest day overtime rate when employee clocks in.

Learn More:

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.