How Managers Approve Direct Report's Overtime in BrioHR (Browser Guide)

Introduction

When a direct report's working hours exceed the designated daily or shift hours, the system calculates the excess period from the final clock-out time and displays it in their Timesheet as "Overtime."

The system automatically determines whether the overtime falls under:
✔ Normal day overtime
✔ Rest day overtime
✔ Public holiday overtime

Managers receive an email notification to review and approve the direct report’s overtime hours.

Where Managers Can Overtime Hours?

Managers can access Overtime Approval tasks from:

Pending Actions panel
Team Page → Time Attendance → Daily Attendance Page, and Timesheet Page

Overtime Approval Email Notification

When an approval request is sent, managers will receive an email notification containing:
✔ The employee’s name
✔ The overtime duration, and date
✔ A direct link to BrioHR login

Step-by-Step Guide: Approve Direct Report’s Overtime

Step 1 - Login to BrioHR Account

1. Open the Team page by clicking Team on the navigation bar > Choose Time Attendance, or

2. Click on the Pending Actions, or click on the Time Attendance at My To-Do List.

Method 1: Approving Overtime via Pending Actions Panel or My To-Do list

1. Search for "Overtime" in the search bar to display all tasks related to overtime hours.

Button Functions:

✔ Review – Modify the overtime duration before approving.
✔ Reject – Decline the request and provide a rejection reason.
✔ See Timesheet – Open the employee’s timesheet to review overtime hours.

Method 2A: Approving Overtime via the Daily Attendance Page

1. Open the Team page by clicking Team on the navigation bar > Choose Time Attendance.

2. Go to the Daily Attendance tab (today's date displays by default).

3. Check the box of 'Show overtime only' to filter attendance with overtime actions.

4. In the Actions column:

Click the "✔" (check) icon to approve.
Click the "✖" (cancel) icon to reject.

5. When approving, you can manually adjust the overtime duration before confirming.

Undo an Overtime Approval/Rejection:

Click the "↺" (undo) icon to reopen the overtime.

Method 2A: Approving Overtime via the Timesheet Page

1. Navigate to the Timesheet tab (the current month displays by default)

2. Click on the purple status bar labeled "OT Approval in Progress" to filter employees with pending overtime requests.

3. Click the direct report's name, or click the "Open in New tab" to open the timesheet.

4. Enable the "Show Overtime Only" toggle to filter days with overtime records.

5. In the Actions column, start the approval process for pending overtime hours.

6. Review a summary of the employee’s overtime, including:

Total OT (approved) - total overtime hours approved in a month
Normal Day OT - overtime hours for working on a normal day
Rest Day OT - overtime hours for working on a rest day
Public Holiday (PH) OT - overtime hours for working on a public holiday

Undo an Overtime Approval/Rejection:

Click the "↺" (undo) icon to reopen the overtime.

Learn More

Frequently Asked Questions (FAQs)

Q1: Can I adjust overtime hours before approving?

A: Yes. Use the Review button or manually adjust the duration on the Daily Attendance or Timesheet pages before confirming.

Q2: Will employees be notified after I approve or reject overtime?

A: Yes. Employees can see the status of their overtime request in their timesheet once you approve or reject it.

Q3: Can I undo an overtime approval or rejection?

A: Yes. Click the "↺" (undo) to reopen the overtime request.

Q4: Where can I see all pending overtime requests at once?

A: Use the Pending Actions panel or the purple "OT Approval in Progress" bar in the Timesheet tab to filter pending requests

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.