How Managers Can Assign Shifts on Public Holiday in BrioHR Time Attendance Rostering

Introduction

Managers can modify their team members' weekly and monthly rostering schedules as needed. This includes assigning shifts on rest days to:

• Allow team members on a shift basis to clock in on their public holidays.
• Ensure the system applies the correct overtime public holiday rate automatically.

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Step-by-Step Guide: Assign Shifts on 

Step 1 - Access the Rostering Page

Log in to your BrioHR account.

1. Go to Team > Time Attendance.

2. Click on Rostering.

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Step 2 - Select the Team Member and Date

1. Use the search box to filter by the team member's name.

2. Locate the public holiday you want to assign the shift to (e.g., Deepavali, 20th October 2025)

3. Hover over the box and click the plus (+) icon.

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Step 3 - Create or Select a Shift

1. Choose one of the following options:

a) + Create new shift – Create a new shift if the desired shift period is not available.
b) + Choose from existing shifts – Select from an existing shift list.

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Step 4 - Confirm the Assignment

If you select 'Choose From Existing Shift':

1. A confirmation pop-up will appear. Click Assign Shift Anyway.

2. The shift is now assigned to the public holiday.

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Identifying Public Holiday Shifts in BrioHR

• A shift on a public holiday will have a blue label at the top-right corner of the shift box.
• This indicates that different pay rates may apply.
• If a team member clocks in and out on a public holiday, the system will calculate overtime hours using the public holiday overtime rate.

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How Overtime Rates Are Calculated for Public Holiday

• Malaysia Payroll: See Basis for Overtime Rate Calculation

• Singapore Payroll: See Payroll Singapore: How to Set Up Company Payroll General Settings (You would need to set the multiplier for Public Holiday Overtime Hourly Rate)

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See Also

• How Manager Manage Rostering for Team Members
• How to Approve Overtime in BrioHR web browser and BrioHR mobile app
• How Managers Can Change Work Day to Rest Day (and Vice Versa) in BrioHR Rostering
• How to Managers Can Assign Shifts on Rest Day in BrioHR Rostering

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Frequently Asked Questions (FAQs)

1. Can I assign multiple shifts on a public holiday for the same team member?
Yes, you can assign multiple shifts to the same direct report on a public holiday. However, the shifts cannot overlap in time. Each shift must cover a separate time period.

For example:

• Shift 1: 09:00 - 13:00
• Shift 2: 17:00 - 20:00

2. What happens if I delete a public holiday shift?
The employee will no longer be able to clock in on that public holiday.

4. Can I assign a shift to multiple direct reports at once?
No, you cannot assign a shift to multiple team members in bulk. Currently, assigning shifts can only be done one person at a time on the Rostering page.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.