Similar to the setup of Fixed Remunerations in an employee's profile, HR/Admins can also set up Deductions for employees, which can be accessed by clicking on the Compensation tab in the employee's profile.
NOTE:
To perform these actions, user group permission settings must be enabled. [Click here to learn how to enable HR/Admin user group permission settings.]
A. How To Add A New Deduction
- In the employee's profile, click on the Compensation tab.
- Scroll down to the Deduction table and click on + Add Deduction.
- In the Add Deduction pop-up window:
- Effective Date: Select the start date of the deduction from the calendar. [MANDATORY]
- End Date: Select the end date from the calendar if the deduction has a time limit. If no end date is selected, the deduction will continue indefinitely. [OPTIONAL]
- Prorate or Don't Prorate: Choose whether the amount should be prorated if the effective date is not the first day of the month.
- Deduction Type: Select the type of deduction from the dropdown menu. [MANDATORY]
- Amount: Enter the deduction amount. The currency will be based on the payroll center to which the employee is assigned. If the employee is not assigned to any payroll center, the currency will follow the country selected. [MANDATORY]
- If the double-cycle feature is enabled, specify when the deduction should be included.
- Click Save to complete the action.
The newly created deduction will then be displayed in the deduction table.
B. How To Edit An Existing Deduction
- Hover over the deduction item and click on Edit.
- Update the necessary information in the Edit Deduction pop-up window. Click Save to complete the changes.
NOTE:
You can edit a deduction even if it has been used in a past payroll. However, if the employee has moved to a different payroll center or if the effective date is changed, the previous information will be overwritten. To retain both the old and new records, it is recommended to create a new deduction.
C. How To Delete A Deduction
- Hover over the deduction item and click on the Bin icon.
- Click Confirm Delete? to confirm the deletion.
NOTE:
Deleting a deduction will not affect finalized payrolls, but it may impact current and future payrolls.
- Once deleted, the deduction will be removed from the table in the employee's profile.
How does the deduction item appear in Payroll processing?
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