Payroll Configuration
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      2. Payroll
      3. Payroll Configuration

      How to Create a Custom Pay Item in BrioHR

      Why Do You Need to Create a Custom Pay Item?

      In BrioHR, there is a default list of available pay items set according to local statutory rules and regulations. However, there may be times when you need to create a custom item because you cannot edit the existing default item to fit your company's specific processes.

      Therefore, creating a custom pay item is your only option to address this situation.

      NOTE:

      Before creating a custom payslip item to use in payroll, it is advisable to check if similar items already exist in the Default Payslip Items list provided by BrioHR.

      1.   Once logged into your BrioHR account, click on the HR Lounge icon and select Payroll.


      2.   Next, click on Settings and select the Payroll Items field.

      3.   Click on the +Create Custom Item icon as shown below.

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      4.   A pop-up (Create Custom Item) will appear. Fill in all the relevant fields and click Submit to save your changes.

      NOTE:

      Ensure you select the correct options when creating a custom payslip item. Choosing the wrong option may affect payroll calculations.

      Sample of Custom Item format for Malaysia Payroll



      Sample of Custom Item format for Singapore Payroll



      Unit Type Explained: Fixed, Hours, Shift & Days

      This new “Unit Type” feature allows HR to configure pay items based on different unit types.

      1. Fixed Unit: Enter a fixed amount manually

      2. Hours: Ideal for hour-based pay items. Two options are available:

      • Employee’s Hourly Rate
        • The amount is calculated based on the employee’s hourly or monthly salary. You may also apply a multiplier (e.g., x1).
        • Example:
          Employee’s hourly rate is $30.
          If 3 hours are entered in payroll with a multiplier of 1: 3 hours x $30 x 1 : $90
      • Fixed Rate per Hour
        • Set a fixed hourly rate.
        • Example: $10/hour

      3. Full Shift : Best used for shift-based allowances.

      • Set a fixed amount to be paid per shift.
      • Example: $20/shift

      4. Days: Used for day-based pay items. Two options are available:

      • Employee’s Daily Rate 
        • The amount is calculated based on the employee’s monthly salary.
          You must first configure the [basis of daily rate calculation].
        • A multiplier can also be applied (e.g., x1).
        • Example:
          Monthly salary = $3,000
          Daily rate = $90
          If 5 days are entered with a multiplier of 1: 5 days x $90 x 1 : $450
      • Fixed Rate per Day
        • Set a fixed daily rate.
        • Example: $80/day

      Modify and Delete Custom Pay Item

      To view the list of custom pay items, go to the Payroll Items table.

      Customized pay items will appear at the top of the table.

      • Pencil icon: Click to edit the custom pay item. Changes will only take effect in future payroll cycles. If the pay item has already been used in past payroll months, the modifications will not be applied retroactively.

      • Bin icon: Click to remove the custom pay item.


      CAUTION:

      You cannot remove a custom pay item that has been used in past payrolls. A warning message will appear, as shown below.

       

       

      Need Assistance?

      If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.