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How to Create a User Group

Learn how to create a User Group in BrioHR with this step-by-step guide. Configure permissions and manage employees access easily.

Audience & Scope

Audience: HR /Admin

Module: Admin Settings 

Country: Global

Pre-requisites: Admin access in the system

 

User Groups in BrioHR allow Admin users to manage employee access, assign permissions, and streamline system usage. Creating a User Group ensures that employees have the right access level based on their roles.

This guide will walk you through the simple steps to create a new User Group in BrioHR.

 

Step-by-Step Guide: How to Create a User Group

Step 1: Access Settings

  • Click on the Settings button.
    (Note: Only Admin users with the right access can view this option.)

  • Select the User Groups tab from the Settings menu.

Step 2: Add a New Group

  • Click on the +Add Group icon to create a new User Group.

Step 3: Enter Group Details

  • In the Add User Group pop-up window, enter the name of your new User Group.

Step 4: Configure Permissions

  • Under the Permission category, enable or disable specific settings to match your requirements.

NOTE:

Setting up User Group Permissions correctly is important as it controls the information each user is allowed to view and access within the system, especially for Profile Sensitive and Non-Sensitive Data. These permissions help protect employee privacy and ensure users only see information relevant to their role.

For example, if an employee is unable to view another employee’s profile or obtain their email address, it is likely because the permission for “Employee General Information” under Non-Sensitive Data has been disabled for their assigned user group. 

Be sure to go through each setting and select the required permissions accordingly. 

  • Click Save to complete the action.

  • To cancel, click Cancel.

Step 5: Verify Your New Group

  • The newly created User Group will now appear in the list of User Groups.

 

Next Steps: Assigning Employees to a User Group

Once your User Group is created, you can start assigning employees to it.

Read our guide: How to Assign Employees to a User Group?

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.