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How to Send EA Form to Resigned Employee via Email in BrioHR

Learn how to easily send EA Forms to resigned employees in BrioHR. This step-by-step guide covers how to locate inactive employees and email their EA Forms securely.

Introduction

Employees who have resigned within the year are still required to receive an EA Form that includes income from their previous employment.

This income information must be declared during e-Filing on the LHDN (Lembaga Hasil Dalam Negeri Malaysia) portal, starting March 1st each year.

BrioHR provides a dedicated function that allows HR administrators to send EA Forms directly via email to resigned employees. This article will guide you through the process step by step.

 

Step-by-Step Guide: Send EA Form to Resigned Employees via Email

Step 1 - Log In to BrioHR Account

Log in to the BrioHR account using your registered credentials.

NOTE:

Ensure that you have the appropriate Payroll Admin permissions to access the payroll module.

Step 2 - Access the Payroll Center

1. From the main menu, go to HR Lounge > Payroll.

2. Navigate to the Employee Payroll List table.

Step 3 - Search for Resigned Employees

1. In the Status field, filter by Inactive.

  • This will display a list of resigned employees who were previously processed in the current payroll center.

2. If an employee has been transferred to a new payroll center, you will see an indicator such as:

"Not in this payroll center since MMMYYYY"


3. Use the search bar to find the specific resigned employee's name.

Step 4 - Send EA Form via Email

1. Click Select an Action next to the employee's record.

2. Choose Send EA via Email from the dropdown menu.

3. Enter the required details in the form.

4. Input the resigned employee's valid email address.

 

IMPORTANT NOTE:

If the email address entered is invalid or inactive, the system will still attempt to send the EA Form. However, the resigned employee will not receive the email.

TIP:

Always confirm the employee's latest personal email address before sending the EA Form to ensure successful delivery.

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Frequently Asked Questions (FAQs)

1. When should I send the EA Form to resigned employees?
EA Forms should be sent latest by February 28th of the following year, as employees are required to declare their income during e-Filing on the LHDN portal starting from March 1st.

2. Can I resend the EA Form if the resigned employee did not receive it?
Yes. You can repeat the same steps and resend the EA Form to the employee's updated email address.

4. Can I download the EA Form instead of emailing it?
Yes, BrioHR allows you to download the EA Form manually and share it through alternative methods if needed. From the drop-down menu, select the EA Form option.

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.