Payroll Malaysia: How to Set Up Company Payroll General Settings

Every time you establish a new payroll center, one of the most crucial tasks is to set up the company payroll information. This includes filling in the company registration number, bank account details, and salary proration calculation.

Login to Your BrioHR Account

• Click on HR Lounge
• Navigate to Payroll

You'll be directed to the Payroll dashboard page.

• Click on Settings

• Click on "General"

This page is COMPULSORY to be filled in prior to running the payroll.

The page is divided into five (5) sections:

1. General Information
2. Registration Information
3. Bank Account
4. Calendar
5. Payslip Settings: Hiding Benefits-in-Kind

Part 1: General Information

1. Name: Provide the name of your payroll center.
2. Logo: This logo will appear on your payslip.
3. Address: The company address will appear on the EA Form, Form E, and other relevant payroll documents.
4. Define as Main Payroll Center: Allows combining bank and statutory files from multiple payroll centers. Click here for more info.

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Part 2: Registration Information

Ensure that you have filled in the following mandatory fields

1. Company Registration Number
2. E Number (Employer Tax Number)
3. C Number (Company Tax Number)
4. EPF Number
5. SOCSO Number

Also, include the following information:

1. Phone Number: The company or officer’s contact number.
2. Officer Name (Nama Pegawai): The name of your payroll officer. If not added, this won't appear in certain payroll documents such as the EA Form, Form E, and CP8D Form.
3. Officer IC or Passport Number
4. Officer Position
5. Officer Email Address
6. Organizations: Select the statutory bodies your company contributes to. Choices include EPF, EIS, SOCSO, HRDF, and PRS (Private Retirement Scheme). Failure to select will prevent these from appearing during payroll runs.

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Part 3: Bank Account

Make sure to input the following mandatory fields:

1. Bank Account: This is the bank account your company uses for salary payments. If using Maybank Berhad, look for Malayan Banking Berhad.
2. Account Holder Name
3. Account Number

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Part 4: Calendar

Ensure the following mandatory fields are filled:

1. Hours per Day: Refers to the number of working hours per day for your company.
2. Basis for Prorate Salary Calculation: Choose the formula your company uses for calculating salary proration. Refer to this article for more info.
3. Basis for Overtime Calculation: Choose the formula your company uses for calculating overtime. Refer to this article for more info.
4. Basis for Unpaid Leave Calculation: Choose the formula your company uses for calculating unpaid leave. Refer to this article for more info.
5. Income Basis for Overtime and Unpaid Leave Calculation: Overtime and unpaid leave calculations will be based on the basic salary and the items selected here (optional, see explanation below).

Explanation: If your overtime and unpaid leave calculations are based on basic salary + <additional pay item>, select the additional pay item here.

Example: Overtime and unpaid leave calculation will be done based on Basic Salary + Travelling/Petrol Allowance (for official duties).

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Part 5: Payslip Settings

This function allows you to hide benefits-in-kind (BIK) from appearing on the payslip, although they will still be recorded in the payroll report.

If you add BIK during a payroll run but don’t want these items to appear on the payslip, enable this function.

 

 

Need Assistance?

If you have any questions or require assistance, please reach out to our support team via live chat or email us at support@briohr.com.