How to Approve Direct Reports’ Timesheets in BrioHR (Manager’s Guide)

Step-by-step guide for managers on how to approve direct reports’ timesheets in BrioHR, including individual and bulk approvals, roster publishing, and payroll preparation.

Introduction

Approving timesheets at the end of the month is an essential step for managers to ensure the system accurately captures and finalizes employees’ daily attendance for the calendar month.
Once a timesheet is approved, no further modifications can be made to attendance records. This is also the first step before sending the timesheet to the payroll cycle for overtime payment calculations.

Guide: Approving Direct Reports' Timesheet as a Manager

Step 1 - Accessing the Team Time Attendance > Timesheet Section

1. Go to Team on the navigation bar.

2. Click Time Attendance.

3. Click Timesheets.

Step 2 - Ensure Direct Report's Rostering is Published

Before approving a timesheet, managers must confirm that their direct reports' rosters for the month have been published.

Publishing the roster ensures the system recognizes all scheduled workdays.

NOTE:
Learn more [How to Manage and Publish Your Direct Reports' Rostering]

Step 3 - Approving the Timesheet

3.1: Approve Individually

1. Select the checkbox next to the direct report’s name.

2. Click on the Approve button.

3. The status change from Open to Approved.

For any days without clock-in and clock-out rule, it will automatically be marked as Absent.

NOTE:
You can choose to approve timesheets for the entire month by selecting' Month View', or approve for a specific week by selecting 'Week View'.

Alternatively, open the individual's timesheet and click Approve Timesheet.

3.2: Approve for Multiple Employees

1. Select the checkbox in the Employee column to select all direct reports.

2. Click the Approve button.

3. The status change from Open to Approved.

For any days without clock-in and clock-out rule, it will automatically be marked as Absent.

TIP:
The number of employees you have selected will appear next to the Approve button.

Frequently Asked Questions (FAQs)

Q1: Why doesn’t my direct report’s timesheet status change to “Approved” after I approve it?

A: This typically happens when the direct report’s rostering for that month has not been published.

Publishing the roster is a prerequisite for timesheet approval.

Rostering is typically finalized and published at the beginning of the month, prior to when employees begin logging their attendance.
Timesheets are typically approved at the end of each month, before initiating payroll processing and calculating any overtime payments.