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Set Up a Recurring Fixed Remuneration Over Several Months

This article explains how to pay an employee a fixed monthly amount over a defined period using Fixed Remunerations, including a different final instalment.

 Audience & Scope
  • Audience: HR Admin
  • Module: Payroll
  • Country: Global
  • Prerequisites: Access to employee profiles (Compensation tab)
  • Feature available on: Web
  • When to use this article: HR Admin wants to pay a fixed monthly amount (e.g. a device reimbursement) over a set number of months, possibly with a smaller last payment.
Step-by-Step Instructions
  1. Open the employee profile > Compensation tab.
  2. Under Fixed remunerations, add the pay item and the monthly amount.
  3. Set the start date and end date (e.g. 24 months).
  4. Each payroll cycle in the period automatically includes the item.
Common Issues / FAQ
  • Q: The final instalment is different from the others — how do I set that up?
    A: End the recurring item one month earlier and add a one-off item for the final month. Example:
    1. Device reimbursement item — effective 1 Jan 2026 to 30 Nov 2027, RM150.
    2. Device reimbursement item — effective 1 Dec 2027 to 31 Dec 2027, RM120.
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