How to Set Up Shift Premiums and Deductions in BrioHR Time Attendance

Introduction

Shift Premiums and Deductions in BrioHR is a feature that automates payroll calculations based on employee's real attendance and shift behaviour.

For example:

• Employees with no lateness or early clock-outs in a monthly timesheet may receive a Meal Allowance (premium payment).
• Employees with lateness records may receive a Lateness Deduction.

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Part A: Setting Up Tag, Shift, and Work Schedule Assignment

Before configuring premiums and deductions, ensure that you have:

• Created a tag and assigned it to the shift.
  
  • Learn how to create a tag
  • Learn how to create a new work shift and assign a tag
• Set up a work schedule for employees.
  • Learn how to setup work schedule with shifts
  • Learn how to assign a work schedule by offices, or custom assign to employees

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Part B: Payroll Custom Pay Items

Shift premiums and deductions must be linked to Custom Pay Items in Payroll. These items must be set with unit types:

• Shift

• Hours

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Part C(i): Setting Up Shift Premiums and Deductions

Step 1 – Access Shift Premiums & Deductions

1. Go to HR Lounge > Time Attendance

2. Click Policy

3. Select Shift Premiums & Deductions

Step 2 – Create Shift Premiums (Extra Pay)

Shift premiums are extra payments for meeting specific shift conditions, such as:

• Working night shifts

• Meal allowance eligibility

Steps to create a premium:

1. Click +Create Premium

2. Fill in the General Information:

   • Premium name

   • Shift tag

   • Unit type

   • Eligibility criteria

3. Under Payroll Connection:

   • Choose a payroll item for each payroll center

   • Select the pay item created in Part B

Step 3 – Create Shift Deductions (Penalties)

Shift deductions apply when employees fail to meet expectations, such as:

• Lateness

• Early clock-out

Steps to create a deduction:

1. Click +Create Deduction

2. Fill in the General Information:

   • Deduction name

   • Shift tag

   • Unit type

   • Eligibility criteria

3. Under Payroll Connection:

   • Choose a payroll item for each payroll center

   • Select the pay item created in Part B

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Part C(ii): Assigning Shift Premiums and Deductions in the Policy

1. Select the Time Attendance Policy to modify.

2. Go to Shift Premiums & Deductions.

3. To add premiums:

   • Click Choose/Modify

   • Select from the list of predefined Shift Premiums

   • Click Confirm Selection

4. Repeat the same process for Shift Deductions.

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How Shift Premiums and Deductions Appear in Timesheet

• If an employee is assigned to a policy with premiums/deductions, the system auto-detects applicable payments or deductions.

• These appear at the bottom-left corner of the monthly timesheet.

• The timesheet captures units only (e.g., hours/shifts).

• Actual payment/deduction amounts are applied after sending the approved timesheet to payroll.

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How Shift Premiums and Deductions Appear in Payroll

Before sending timesheets to payroll, make sure:

1. The timesheet has been approved by the Manager/HR.

• Learn how to approve timesheets as a HR.

2. Once approved, send the timesheet to Payroll.

• Lean how to send approved employees' timesheets to Payroll as a HR

In Payroll, the system automatically captures:

• Relevant premium payments.
• Relevant deductions.

Amounts are calculated based on:

• The unit type settings (Shift/Hours)
• The number of shifts/hours recorded in the timesheet.

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Frequently Asked Questions (FAQ)

Q1: Can I apply both a premium and a deduction for the same in a month?

A: Yes, if the employee meets both eligibility criteria (e.g, meal allowance for no lateness, but a deduction for early clock-out).

Q2: Can I link multiple payroll centers to the same premium/deduction?

A: Yes, you can assign different payroll items for each payroll center.

Q3: Will deductions apply retroactively if I update the time attendance policy?

A: No, deductions and premiums apply from the point of update onward. Past approved timesheets remain unchanged.

Q4: Where can I check the final calculated amount?

A: The final calculation is visible in Payroll after the approved timesheet is set from Time Attendance.

 

Need Assistance?

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