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Create Schedules with Day Off

This article explains how to add Day Off as part of your schedule and how it affects Time Attendance Rosters, Leave Management, and Overtime Calculation for Payroll

brioHR now allows you to add in both Day Off and Rest Day as part of your schedule. The 'Day Off' can later be part of rosters for employees assigned schedules with a Day Off. If employees work on their Day Off, they can be paid an overtime rate for a Day Off/Off Day (processed from Time Attendance Timesheet to Payroll). A Day Off in the schedule also impacts the employee's leave calendar. Employees will not be able to take leave on their Day Off. 

Audience & Scope

Audience: HR Admin

Module: Core HR

Country: Global

Pre-requisites: Access to Admin Settings (User group permissions)

 

Step-by-Step Instructions

Add Day Off to Schedules

1. Go to Admin Settings > Schedules & Shift > Work Schedules

2. Create or Edit a schedule

3. Choose which day will be Day Off in the schedule. This works for both shift-based and flexible work arrangements. 

4. Click Save once done.

 

Assigning schedule to employees

1. To assign an employee to a different schedule, go to Admin Settings > Schedules & Shifts and click Assign schedule

2. Assign the schedule to the specific employee(s)

Learn more:

 

Impact of Day off to Time Attendance, Payroll, and Leave

1. Go to HR Lounge > Time Attendance > Rostering and check Day off is reflected correctly based on the schedule assigned

4. If a shift is assigned on a Day off in the roster, a blue tag is added to the shift to indicate a different pay rate may apply (Overtime for Off Day/Day Off)

5. If the employee has worked the shift, and the OT for Off Day/Day Off is approved, it will be recorded in the timesheet.

6. Once the timesheet is approved, it can be sent to payroll to be processed

7. For Leave, employees will not be able to submit leave on their Off Day/Day Off. The system will tell them they are not scheduled to work on that date. 

 

Common Issues/FAQ

Q: How do I change the multiplier for my Overtime (Off Day)?

A: Currently, the default Overtime (Off Day) is set to have a 1.5 multiplier for Malaysian Payroll Centers. Read this article here to learn more. For Singaporean Payroll Centers, you can configure your Day Off multiplier under Payroll Settings > General > Calculation. Refer to this article here. 

 

Related Articles

How to Assign a Custom Work Schedule for Employees 

How to Assign Work Schedules by Office

Find Default Overtime Payroll Items and Add to OT Multi-rates Table 

Payroll Singapore: How to Set Up Company Payroll General Settings

 

Ownership

By: Aqilah