How to Prepare for Tax Filing in Malaysia

There are 3 parts to this article:

Part A: Releasing EA & PCB II Forms To Employees

All employers must provide their employees with EA and PCB II Forms by February 28th. It's often necessary to validate the information before releasing the forms, so it's advisable to begin this process early.

For detailed instructions on accessing EA and PCB II Forms, refer to the following articles:

  1. How to Access and Manage Employee Payroll Documents: Payslips, EA Forms, and PCB II Forms
  2. Access & Manage the EA Form: How to Release EA Forms to Employees

Tips:

  1. Verify the Forms: Ensure all information is complete before sharing the forms with employees. The easiest way to cross-check the values is by using the Employee Payroll Report located at HR Lounge > Reports > Report Builder.
  2. Ensure Accuracy: The following information must be filled in correctly:
    1. Payroll Settings > REGISTRATION INFORMATION: Especially the officer's name, IC/passport number, and position.
    2. Admin Settings > Company Information: Particularly the company address and contact number.
  3. Mapping Pay Items: Our default pay items have been correctly mapped to the fields in the EA Form according to the regulations.
    If you've created custom pay items, ensure they are mapped to the correct field in the EA Form.
    You can check and update your custom pay items by navigating to Payroll > Settings > Item List > Edit.
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Part B: Downloading CP8D & Form E For Employers

  1. Submission Deadline: The deadline for submitting Form E is March 31st. Online filing for Form E on the LHDN portal will open on March 1st. [Link to LHDN ezHASIL]
  2. Steps to Download Form E/CP8D in BrioHR:
    At HR Lounge > Payroll, go to Quick Actions > Form E / CP8D > Download.
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i) CP8D

  • Select the year.
  • Choose "Employees to exclude from CP8D and Form E" from the dropdown (if applicable).
  • Download the CP8D txt file for e-Filing.
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NOTE:

Refer to the article on Column F (Employment Status) and Column G (Retirement Date) captured in the CP8D form for more details.

II) FORM E

  • Select the "Status of employer" and "Status of business."
  • Edit the "Number of new employees (A3)" if applicable.
  • Input the "Number of employees who ceased employment/died (A4)" if applicable.
  • Input the "Number of employees who ceased employment and left Malaysia (A5)" if applicable.
  • Enable "Reported to LHDNM" if A5 is applicable.
  • Download Form E.
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Part C: Submission Of CP8D & Form E Via E-Filing

Following the latest update from Lembaga Hasil Dalam Negeri Malaysia (LHDN), all companies are required to submit CP8D and Form E via the MyTax portal only. It's recommended to prepare the forms and necessary documents in advance to avoid penalties.

NOTE:

The following steps are guidelines and may change. For further assistance or clarification on the submission process, please contact LHDN directly.

i) CP8D Submission (opens on March 1st)

  • Log in to your company’s MyTax account.
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NOTE:

If there are other roles in the MyTax main display, select the appropriate role by clicking on Role Selection.

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  • At the top left, click on ezHasil Services > e-Data Praisi/e-CP8D.
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  • Enter the Employer No. and click Confirm.
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  • Under e-C.P.8D > Submission of C.P.8D, select Upload C.P.8D as the submission method.
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  • Verify the 'No. Employer E' and select the 'Year of Remuneration.'

Upload the C.P.8D text file downloaded from BrioHR.

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  • Double-check the data, fill in the declaration, then click Confirm & Submit.
  • On the Acceptance Acknowledgement page, click Print Confirmation to save the PDF file for your records.

ii) Form E Submission (opens on March 1st)

  • Log in to your company’s MyTax account.
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NOTE:

If there are other roles in the MyTax main display, select the appropriate role by clicking on Role Selection.

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  • At the top left, click on ezHasil Services > e-Filing.
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  • Click on e-Form.
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  • Under e-E, click on 'Tahun Taksiran' and select the relevant year of assessment.
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  • Fill in the company's Income Tax Number (E number) and click Proceed.

NOTE:

Disable the pop-up blocker on your browser before using e-Form.

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  • Complete the company particulars.

In the "Return of C.P.8D or Cara pengemukaan C.P.8D" column, select "Upload C.P.8D or Melalui e-Data Praisi / e-CP8D" from the dropdown.

  • Enter the employee information.

Refer to Form E downloaded from BrioHR. Input “0” for fields that are not applicable.

  • Enter the information for each director and employee.
  • After verifying that all the information is correct, sign the declaration by clicking Sign & Send.
  • Click on Print Acknowledgement, Print e-E, or Print C.P.8D to save the PDF file for your records.

 

 

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